Deciding on the right function room for your upcoming business event might seem like a daunting task, but by the time you finish reading this post, you’ll discover that it can actually be easy and fun.
Before we dive into the step by step process of making your decision from the many conference venues in Perth at your disposal, let us look at some of the important things that you need to bear in mind when making your choices.
Of course, the ideal function room will mostly be defined by the number of expected guests and the size of the room you need to use. The venue’s size is one of the most important things to consider and one of the reasons why you’ll have to visit the location to ensure that it is suitable.
Narrowing down your selection is much easier once you have done an on-site inspection. You’ll know whether it has the ideal feel for your particular business event and whether the management team and attendees will be happy with the selection.
Of course, it’s better to end up with a choice of two or even three function rooms to take your guests after you have conducted all the preliminary work.
With that being said, let us now take a look at the blueprint you will need to use:
Set Your Dates
This is one of the most important aspects that will have to be pre-checked with your team and guests so that every person can commit themselves to a definite date.
Calculate Your Budget
At the start, you’ll need to give room for some flexibility. Ideally, you will want to set a maximum limit that you can live within.
If your plan allows traveling away from your business premises, it might make the selection process easier in regards to the array of venues available. However, you will have to add another line to the budget and ensure you can do inspections before making the final decision.
If your company is concerned about maintaining its standards, then you will have to ascertain that all aspects of the function room satisfy this need.
It is not unusual for the management members attending to have their own preferences. As such, you may want to create a detailed list of these and ensure you incorporate as much as possible. This will make the decision-making process easier when it comes to your final presentation.
Create a List of the Specific Criteria your Event will Require
This should include the size of the function room needed, access to certain facilities, technical support, catering needs and any other services that you require.
With this ideal set of guidelines at your fingertips, you can go about the initial stages of choosing a function room for a business event with ease. Of course, the actual process will require a lot of effort and time as well as attention to a lot of details.
However, ultimately, you can be confident that the venue you have selected is ideal for the event.